Application Process for New Born OCI CARD

Congratulations on arrival of your new Baby , I can really feel the ups and downs that you went through during the last one year of pregnancy and baby delivery.  But you know what getting an OCI card is the biggest hurdle that you have ever faced over your pre and post pregnancy term from the process wise.

Let's get into the steps that you need to follow to get an OCI Card.

We went through this process from USA, Most of the steps will be same for all other countries as well but may be few things might vary.

NOTE : CKGS is replaced by VFS Global, The below steps are for old vendor CKGS. The steps and process may differ little bit with VFS global. Please refer to the below google document for detailed steps for VFS Global. 

Step 1: 

 > This is preliminary Step to get started with OCI, You need to have Birth Certificate and Passport for Baby.

Step 2:

> Get 2 Photos of Baby 2 by 2 Inch, Photos must be different from what you have already in Passport.

> Get a Stamp Pad, You will need this to capture the Baby Thumb 2 times(Left Thumb for Boy, Right Thumb for girl) one to upload on the website other on the application form after filling everything that you need to send it to Embassy. You can also manage with Eyeliner if you do not have a Stamp pad.

Step 3:

> Download the Parental Authorization Form this link , Print it and fill the form. Get it Notarized by a nearby place who are authorized to do attestation / notary. Chase Bank will do it for free but due to COVID they stopped doing it. You may have to pay 10$ per copy at UPS store and get it done. We have done this at UPS.
> Both the parents needs to be at Notary Office along with valid ID cards as both parents will have to sign in that form. 

Step 4: 

OCI Application filing online at
You will have 2 steps Part A and Part B as part of this process.

> As part of Part A You will need to fill some basic details about passport and few other things, at the end of Part A you will need to upload Baby Photo and Signature. Make sure you follow the dimensions and sizes of photo as prescribed. Please take a note of the Application ID which can be used to retrieve the application if you leave in between, You will also get an email with the same details

> As Part of Part B you will mostly fill up some of the Yes or No questions. Once part B is done you will need to upload the documents. It may not take you directly to that page. You will need to navigate.

Step 5:

> Uploading Documents is the most painful process in this process. All the docs needs to be in pdf format and they should be less than 1000 KB.
  1. Passport of Baby, Observation pages , first and last page with information
  2. Birth Certificate of Baby : (Have Seen in many places that we need to apostille the Birth certificate from a SOS office / District Magistrate but I did not do this process as many people told if both parents are indians not required to do apostille.)
  3. Parents Passports : Observation pages and important pages like first page, visa pages, address page. Do not try to upload all the pages you will end up having issues to compress it under 1000 KB.
  4. Parental Authorization form that you have got Authorized in Above step needs to be uploaded.If you want to go only once to Attestation office, First you can upload the parental authorization document without attestation and once you generate the application form you can get both application form and parental authorization form get attested and re upload the parental authorization at a later point. I have uploaded notarized copy later.
  5. Marriage Certificate of parents
  6. Legal Presence of parents Latest I 94.(If your petition is expired and you are on extension receipt waiting for a petition your application will be kept on hold until you submit a valid petition.)
  7. Address proof, Parents Drivers License or any other document
> Once you upload all the documents you will get a button for Final Submit, Once you click on Final Submit you will be able to generate Application Form which you will need to download and get attested to send in post.
> A Detailed checklist of required documents for OCI can be found at below link:

Step 6:

 > Now that you have completed Form A & B and also uploaded all the required documents. You will not be given any further message on what needs to be done next.

> You need to goto the ckgs website at this link and provide the application ID that you have got from the OCI Website in the above step along with few other details like address and mode of payment(Only Money Order is currently accepted, in past they had online payment as well).

> You will also need to select how you want to send that documents , I have selected Fedex , and then submit the form.

> Once you submit the form It will show 340$ as the total price including the charges to send the documents to them and they sending the passport back to you and also OCI card.

> You will have an option to download the Fedex Label, Please download that label and take it with you when you goto Fedex Office

> You will also have an option to download a Barcode, You will need to download this bar code and paste it outside of your Fedex Package (I forgot to do this, Waiting to see what is the impact of this, Will keep you updated)

> If you forgot to download all these You can always revisit the below link and download them.

Step 7:

> Sign the Form that you have downloaded from Step 5 After uploading the documents. Both parents needs to sign though the documents does not have space for 2 signs.

> Have thumb of Kid on the same form in the designated Area.

> Take the completed form to Notary and get it attested. Better to sign the document in front of Notary than signing at home.

> As you have both the parents sign, Again both parents might need to visit Notary office depends on the person who does notary for you.

Step 8:

> Get a Money Order from your nearest location which can give you money order, I went to nearby USPS.
> Mostly Money orders will need to paid via Cash, Make sure you have cash in hand 340$
> USPS will also accept Debit cards
> Charges were 1.25$ at USPS for 340$ Money order.
> Once you get the Money order , Keep the Money order receipt which can be used to reimburse if in case your employer gives you reimbursement for OCI.
> In the to address field on Money Order fill the name as "Cox and Kings Global Services USA LLC

Step 9:

> Visit your nearest Fedex Office with a print of what you have got from ckgs website Fedex receipt. They will give a receipt in which you need to place all the documents along with the original passport and they will take care of rest of things, You don't need to fill the address or pay any thing as you already paid 340 which includes the price for sending the docs form your side as well.

Make sure you have below documents in the package:
  1. Passport of Baby : Original
  2. Passport of Baby Observation , first and last pages : Copy
  3. Birth Certificate :  Original Optional(Send if you have many copies they will return it along with passport)
  4. Birth Certificate : Copy 
  5. Money Order: 340$
  6. Baby Passport photos : 2 , Same as what you have uploaded in OCI website.
  7. Passport of parents, Observation , first and last pages : Copy
  8. Address Proof : Copy (Drivers License / State ID / Power Bill / Gas Bill etc)
  9. Parents Legal Status : Copy of Latest I 94 (if I 94 is expired Please wait for latest I94 otherwise your application will be kept on Hold for 7 days to provide valid I 94.)
  10. Marriage Certificate : Copy
  11. Parental Authorization Form

Mostly you will receive an update from CKGS team that your package has received and they will get back to you over email if any additional documents required.

Good Luck, Hope this helps to make the process bit easy for you !!!

Still have some questions ? Refer to our FAQ here